If your online store sells to business customers in the European Union or South Africa, including your customer's VAT registration number on all invoices you create is essential.

PDF Invoice - Order Printer helps you capture VAT registration numbers from your customers and automatically include them on the invoices they receive.

Please note that VAT registration numbers go by different names across various countries. While in the UK and South Africa they are called VAT registration numbers, they're known as USt-IdNr. in Germany, n° TVA in France, P.IVA in Italy, NIF in Spain, CVR in Denmark, and RFC or RUC in countries of Latin America.

In this article, we will cover how to include the VAT registration number using:

  • B2B Customers section(link)
  • Customer notes

B2B Customers section

Here you will find customers, their last order number and CIN Number.

CIN stands for Customer/Company Identification Number.

Enter your Customer's VAT number over here and Save. The respective invoices would have VAT number of Customers included. Make sure to enable "Show CIN" on Template settings if it doesn't show up.

Customer Notes Page

In addition to capturing customer VAT numbers via your store, you can also manually enter them via the Shopify admin.

This might be a useful option if your sales team regularly creates orders on behalf of your customers or if you need to create an order for a new customer manually.

Add the VAT registration number as a customer note

To add the customer's VAT number as a customer note:

  1. In your Shopify admin, go to the Customers page.
  2. Select a customer, or click Add customer to create a new customer.
  3. Enter the VAT number into the Customer Note field, using a prefix VAT Registration Number or VAT Number: (e.g., VAT Registration Number: 12345).
  4. Click Save to save your changes.

You can add the VAT number before or after creating the order. PDF Invoice - Order Printer will automatically sync it and update your invoices as soon as you make changes.

Make sure to enable "Customer Note" on Template settings if it's not showing up.